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SENIOR FINANCE OFFICER  -EEESAY (Durban, South Africa)

Job Title:  Senior Finance Officer (EEESAY)

Line Manager: EEESAY Programme and MEL Manager

Direct Reports: Interns and Volunteers 

External Relations: Partners TAMTF in-country teams, schools, government, funders, , others as directed.

Basis: Full time paid position, until November 2019 subject to funding and passing probation, based in Durban South Africa, (40 hours per week).

Applicants must have the right to live and work in South Africa.

Salary: range 276,000 ZAR – 322,800 ZAR per annum (less tax and UIF) based on experience.

How to apply

To apply please send a cover letter and a CV, not exceeding 2 pages each, and proof of work eligibility in South Africa. Please make sure that your cover letter explains how you meet the person specification and why you want this role at Teach A Man To Fish. Send your complete application to Susannah@teachamantofish.org.uk by 2nd July 2017 – 3pm. Incomplete applications will not be accepted.

First interviews: 6th/7th July 2017

Potential Second Interview: 11th/12th July 2017

About the role

Teach A Man To Fish is seeking a senior finance officer to play a leading role in establishing and driving forward the development of finance systems and processes in its newly establish South Africa branch.  Teach A Man To Fish is a small international development charity that promotes entrepreneurship in education as a way to improve the skills of young people and for schools to generate income. Through training, Teach A Man To Fish helps schools set up small businesses led by the teachers and the students.  We have offices in the UK, Uganda, Rwanda, Nicaragua, Honduras and South Africa.

Reporting to the Programme Manager, the post will play an essential role in establishing and maintaining finance systems and supporting on the delivery of an 11,000,000 ZAR, three year project funded by the European Union. This project, Entrepreneurial and Environmental Empowerment for South African Youth will support 6,050 young people across 40 schools in KZN and Eastern Cape to plan, set up and development environmentally sustainable school businesses from 2017-2019.

The ideal candidate will be an experienced senior finance officer, with an excellent track record managing finances within a similar role, and reporting on institutionally funded programmes.  You will have excellent attention to detail, confidence with numbers, ability to work to tight deadlines and excellent problem solving skills. Strong time management and planning skills are also essential. You must be proficient in the use of MS Office and must have experience using accounting systems such as QuickBooks. This is a fantastic opportunity for a senior finance officer to join a growing organisation, establishing our finance systems in our newest country office and contribute significantly to our exciting growth plans in Southern Africa.

About Teach A Man To Fish

At Teach A Man To Fish our mission is to address global youth unemployment and poverty by providing practical, relevant education to young people in developing countries. We support schools to set up school businesses which provide hands-on training and experience for pupils. This boosts quality of education and employability - bridging the gap between education and the workplace - so that students leave school with the right skills to get a good job or run their own successful business.

We are a small organisation with big reach - since 2006 we have brought the pioneering school business model to more than 100 countries, reaching over 80,000 beneficiaries and supporting them to reach their full potential in work and in life.

The duties set out in this job description are not exhaustive, and the Company may amend or add to these duties at any time at its discretion. 

Objective of the role

To support in the set-up and management of the finances for the three year project Entrepreneurial and Environmental Empowerment for South Africa’s Youth (EEESAY). The EEESAY project will support 40 schools across Eastern Cape and Kwa-Zulu Natal to plan and set up environmentally and socially sustainable school businesses that provide young people with relevant educational and skills and raise income for schools.

Responsibilities

  • Establish finance reporting systems that are maintained as per donor specifications.
  • Contribute to wider work on strengthening programmatic systems and processes
  • Assist in the preparation of annual programmes budget.
  • Prepare Financial Statements for audit and or Expenditure Verification Exercise, handle all audit enquiries.
  • Produce forecasts of income, expenditure and cash flows.
  • Prepare finance reports as per donor requirements. 
  • Assemble and check project partners financial reporting and follow up before submitting to the UK.
  • Follow up on any late or missing reporting from partners
  • Request funds from the UK as per the budget and liaise with UK finance staff as required throughout the project
  • Process invoices, staff expense claims and other payments
  • Pay in cheques and cash and manage the petty cash system
  • Monitor the use of the company pre-paid cards and reconcile monthly statements.
  • Reconcile bank accounts and petty cash
  • Maintain accounting system (QuickBooks Online)
  • Maintain both digital and physical archive and files of finance documentation.
  • Prepare electronic fund transfers and foreign transfers.
  • Prepare and check that all payment requests are in order with correct calculations, signatures, correct coding and sufficient supporting documentation
  • Maintain an accurate and up to date record of accounting system Reconciliations, Debtors and Creditors reconciliations.
  • Preparing and handling SARS VAT returns, PAYE ensuring payments are made in time.
  • Maintaining of Fixed Asset Register, identifying of assets to be capitalized for depreciation, writing off depreciation and additions of newly purchased assets and bar coding.
  • Office management and administration as directed.
  • Support to develop key policies.

Person Specification

Qualifications

  • A Bachelor’s degree in accounting or equivalent professional level

Essential

  • Minimum of 2-3 year experience in a senior finance role
  • Right to live and work in South Africa
  • Experience reporting on institutional grants such as Europe Aid
  • Experience with audits and or expenditure verification exercises
  • Confident with multiyear donor budgets
  • Experience submitting tax returns and dealing with SARS
  • Experience registering with PAYE
  • High level of competency in Microsoft Office programs and relevant accounting software such as QuickBooks.
  • Excellent organisational skills
  • Excellent attention to detail when dealing with finances
  • Excellent communication and teamwork skills
  • Excellent written and spoken English language skills
  • Ability to work independently and make good routine decisions
  • Strong sense of initiative and an entrepreneurial approach to working  

FINANCE AND PROGRAMME SUPPORT OFFICER (London)

 

Job Title:  Finance and Programme Support Officer

Line Manger: Head of Programmes and Impact, also reports to Accountant

Direct Reports: Volunteers and interns

Internal relations: Regional and Country Coordinators, EEESAY Finance Officer, CEO and Head of Fundraising

External Relations: Project partners, strategic partners, current & prospective trust & institutional donors, current & prospective technical assistance and training clients, banking personnel

Basis: Full time role based in London, with potential overseas travel

Salary range:£20,000 - £23,000 (depending on experience)

 

Application procedure:Please send your current CV along with a cover letter summarising how your skills and experience match the skills that we need. Send to jobs@teachamantofish.org.uk

Deadline for applications: 21 June 2017

First interview: 26 June 2017 

Final interview: 03 July 2017

 

Outline

This is an exciting opportunity to join the team at Teach A Man to Fish, an education and entrepreneurship international development charity that is based in the UK.

We’re looking for a proactive and driven finance and programmes support officer who can support with our financial systems and international programmes.

 

About Teach A Man To Fish

At Teach A Man To Fish our mission is to address global youth unemployment and poverty by supporting schools to set up educational and profitable school businesses which provide real-life hands-on training and experience for students. This empowers student entrepreneurs with critical workplace, entrepreneurship and life skills and mindsets so that they can leave school with the competencies to get a good job or run their own successful business.

We are a small organisation with big reach - since 2006 we have brought the pioneering school business model to more than 100 countries, reaching over 

 

Objective

Assist with the efficient and smooth running of our organisational finances and provide admin and programmes support across the organisation in order to strengthen our financial management, administration and programmes capacity.

 

Responsibilities

Financial administration:

  •  Monitor use of the company pre-paid cards and reconcile the monthly statements
  • Maintain accounting system (QuickBooks) up-to-date; inserting all programme budgets, producing monthly P&Ls and monthly budget variance
  • Provide input into management and Board meetings around financial updates
  • Process invoices, staff expense claims and other payments
  • Paying in cheques and cash and manage the petty cash system
  • Reconciling bank accounts and petty cash
  • Monitor all use of bank accounts: transfers, signatories, due diligence
  • Assist staff and accountant with finance related queries
  • Assist with the preparation of financial audits

 

Programmes and technical assistance:

  • Assist with drafting budgets for technical assistance and monitor all technical assistance contracts, invoices and payments
  • Draft/ update safety and security documents for staff travel under technical assistance
  • Project management tasks including financial reporting, production of resources and support for in-country support staff
  • Project management administration, such as coordinating project-related timesheet, processing prize payments for SEC and PAA projects and supporting follow up of payments with schools
  • Write donor reports and steward donors
  • Monitor, evaluate and assess impact of projects
  • Contribute to wider work on strengthening programmatic systems and processes

 

Payroll & HR:

  • Recruit and line manage UK volunteers as necessary.
  • Line manage the Finance Apprentice
  • Coordinate UK Payroll for the Teach A Man To Fish staff, including salary, PAYE and pension statements
  • Keep all finance manuals, policies and templates updated and train all staff on financial systems when required

Other

  • Office administration & management
  • Coordinate IT support & services (administration of licenses, helplines)
  • attend Finance Working Group meetings to discuss finance processes/management accounts etc
  • Oversee the insurance tracker
  • Represent Teach A Man To Fish externally at conferences, meetings and other events
  • Support ad-hoc additional work of Teach A Man To Fish

 

 

Person Specification

The successful applicant will have the following qualifications, skills and experience:

Essential:

  • Right to live and work in the UK (no applications will be processed from applicants without this right).
  • Undergraduate degree in a relevant field
  • Minimum of 2 years’ experience working within a financial, administrative or programmes related role in an office environment
  •  Solutions-orientated with a demonstrated ability to proactively identify and solve problems.
  • Willingness to learn new systems and processes
  • Ability to manage own workload and show initiative
  • Ability to pay attention to detail and produce accurate work to a high standard
  • Ability to manage emails, telephone enquiries and finance tasks efficiently
  • Skills in effective use of Microsoft office, particularly Excel, Outlook and Word
  • Ability to work collaboratively as part of a team
  • Commitment to the aims and purpose of Teach A Man To Fish
  • Flexible approach and positive ‘can do’ attitude
  • Demonstrated interest in international development and education

 

Desirable:

  • Undergraduate degree in accountancy
  • AAT qualified
  • Experience of using QuickBooks
  • Experience working in an international charity in UK or overseas
  • Experience of reporting on institutional grants
  • Project management experience and/or qualifications
  • French or Spanish language skills at intermediate or higher level

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